The Junior Finance Specialist is responsible for supporting the financial lifecycle of customer orders by ensuring billing, payments, expenses, and financial records are accurate and up to date. This role assists with invoicing, Accounts Receivable (AR), Accounts Payable (AP), expense tracking, and financial reconciliation to help maintain smooth financial operations across the business.

The ideal candidate is detail-oriented, organized, proactive, and eager to grow within a finance operations environment.

Core Values

Accountability – Support financial accuracy and timely completion of assigned tasks.

Financial Accuracy – Maintain clean and reliable financial records and billing data.

Collaboration – Work closely with Operations, Finance, and internal teams to support business objectives.

Ownership – Take initiative, stay organized, and proactively address issues.

Key Responsibilities

Order Quoting & Billing

• Generate customer estimates and quotes from itemized orders
• Support invoice creation and ensure timely billing processes
• Request deposits according to payment terms
• Maintain accurate Accounts Receivable (AR) records and monitor balances
• Follow up on outstanding invoices and escalate issues when needed
• Ensure vendor invoices are properly assigned to orders

Vendor Payment Management

• Process and reconcile vendor invoices accurately
• Maintain Accounts Payable (AP) records
• Coordinate vendor payments and respond to payment-related inquiries
• Ensure expenses are submitted and categorized correctly

Expense & Card Management

• Review company expenses to ensure proper documentation and categorization
• Support expense tracking and company card management processes
• Identify missing, inaccurate, or unusual expenses for review

Order Financial Closeout

• Assist in reconciling orders to ensure invoices, vendor bills, and expenses are complete
• Help identify discrepancies between estimated and actual costs
• Support accurate financial tracking and reporting of order margins

Month-End Close Support

• Assist with monthly close activities and financial reconciliations
• Review outstanding balances and support resolution of missing financial data
• Help ensure records are complete and updated for reporting purposes

Systems & Data Integrity

• Maintain accurate financial records across internal systems and tools
• Track billing status, expenses, and balances
• Identify and report data inconsistencies or process gaps

Communication & Collaboration

• Respond to billing-related inquiries from internal teams, customers, and vendors
• Collaborate cross-functionally to support financial and operational processes
• Communicate professionally in both written and verbal interactions

Requirements

• 1+ year of experience in finance, billing, accounting, administrative, or operations support roles preferred
• Basic understanding of Accounts Receivable (AR), Accounts Payable (AP), invoicing, and reconciliation
• Strong attention to detail and organizational skills
• Excellent English communication skills (written and verbal)
• Ability to prioritize tasks and work independently
• Comfortable working cross-functionally with Finance, Operations, and internal teams
• Proficiency in spreadsheets and financial systems is a plus