Job Overview

We are seeking a highly organized and proactive Executive Administrative & Marketing Coordinator to support a consulting firm and its Head of Marketing/Chair. This role combines administrative, marketing, and bookkeeping responsibilities, ensuring smooth daily operations and effective communication.

The ideal candidate will assist with email marketing initiatives, financial tracking, executive scheduling, and travel coordination. This position may also provide similar support to an affiliated executive onboarding company.

This role requires someone who is detail-oriented, resourceful, and comfortable supporting senior leadership, particularly individuals at the CEO level.

Key Responsibilities

Marketing & Communications

• Draft, schedule, and manage weekly email marketing campaigns

• Manage social media posting and support inbox communications

• Assist with basic marketing coordination and campaign execution

Administrative Support

• Manage executive calendars, meetings, and appointment coordination

• Schedule calls and ensure timely follow-ups

• Coordinate travel planning and logistics involving multiple stakeholders

• Track agreements and maintain organized documentation

Financial & Bookkeeping Support

• Perform administrative-level bookkeeping using QuickBooks Online

• Send billing statements, invoices, and payment reminders

• Track invoices, payments, and financial records

Qualifications

• Previous experience supporting CEOs or senior executives required

• Experience with QuickBooks Online or similar bookkeeping software

• Strong organizational and time-management skills

• Experience with email marketing tools and social media platforms

• Excellent communication and coordination abilities

• Advanced English proficiency (written and spoken)